According to the 21st Century Cures Act that was passed in December of 2016, all state Medicaid agencies are required to implement an electronic system for verifying both Medicaid-funded Personal Care Services (PCS) and Home Health Care Services (HHCS). The original implementation date for providers of PCS was January 1, 2021, however, Pennsylvania was granted a Good Faith Effort Exemption which allowed them until January 1, 2021, to implement EVV. If the state is not fully compliant by that date, FMAP (Federal Medical Assistance Percentage) reductions will be applied beginning in the first quarter of 2021 and every quarter thereafter until compliance is achieved. HHCS providers have until January 1, 2023, to implement EVV.

Pennsylvania has adopted an open system for EVV. This means providers can choose to use either the state-contracted EVV vendor or they can choose to use an alternative. If you’re still in the process of identifying an EVV software provider or are considering using the state-chosen provider, we invite you to take a look at FOCOS Innovations. We are an industry-leading provider of EVV software and we’ve made it our mission to develop a better, easier to use, and more powerful EVV tool. Our software can assist providers in not only meeting the EVV requirements but also providing better quality of care. Contact FOCOS Innovations today and let us show you how we can help. 

Requirements For Electronic Visit Verification Software

According to the Pennsylvania Department of Human Services, providers who choose their own EVV system must ensure that it can electronically capture all of the required information at the time of service, including:

  • Type of service performed
  • Time the service begins and ends
  • Date of service delivery
  • Name of individual providing the service
  • Location of service
  • Name of individual receiving the service

Getting the Most Out of Your EVV Software

There are dozens of simple EVV software programs that will allow you to meet compliance requirements, but they offer little in additional benefits and are often difficult to use. Choosing the right EVV software, especially one that has expanded functionality, can make all the difference when it comes to productivity, reporting, and effective care management.

FOCOS Innovations’ HIPAA- and WCAG 2.1-compliant software offer multiple features beyond just a simple proof-of-visit. For instance, you can create role-based access controls for an unlimited number of users. This makes it easy for care providers, government agencies, and consumers to access the information they need. With FOCOS Innovations, you also get a convenient mobile app that allows approved users to check consumer notes, document service visits, and create reports from any connected mobile device.  

In addition to many functions that will help improve the accuracy and efficiency of services, our software also includes these advanced features that you may not get with other types of software:

  • Online and offline capability
  • Capture information in real-time
  • Easy integration with other systems
  • GPS capability for improved accountability and complete transparency 
  • No out-of-state travel limitations
  • Fast and accurate reporting

Status of EVV Implementation in Pennsylvania

In order to comply with the EVV compliance deadline, providers of personal care services that are covered under the 21st Century Cures Act must act quickly to implement their EVV system. According to Pennsylvania’s Good Faith Exemption approval, providers of Medicaid-funded personal care services will only have until January 1, 2021, to comply with EVV. If the state is not fully compliant by that date, FMAP will likely be reduced.

There are less than three months to find the right EVV system and make sure that your employees are properly trained to use it. Although your decision must be made quickly, know that the choice you make is one that could affect the efficiency and success of your organization for many years to come. Let FOCOS Innovations assist you with making the right choice. Reach out to a member of our team for a brief overview of how we can help. 

Contact FOCOS Innovations Today

Pennsylvania care providers have the option to choose their own EVV software vendor, so we encourage you to take advantage of that opportunity. With EVV software from FOCOS Innovations, you’ll have real-time access to data, options for easier reporting, and happier caregivers who can document services from a mobile app instead of spending valuable time on paperwork. Want to explore our full list of benefits? Contact a member of our team today and ask about scheduling a free software demonstration.